Open position: Executive Assistant to the Dean (Administrative Coordinator III)

The Administrative Coordinator III at the College of Law serves as the executive assistant to the dean of the college and performs a broad and complex set of responsibilities related to the dean’s office.
September 16, 2015 1:30 pm

The Administrative Coordinator III at the College of Law serves as the executive assistant to the dean of the college and performs a broad and complex set of responsibilities related to the dean’s office. This position serves as the dean’s liaison with a variety of constituencies, including the provost and chancellor of the university; deans and administrators in other colleges and university departments; prospective and current students; alumni; current and prospective donors; all executive and administrative staff within the college; faculty within the law school and across the university campus; and the general public. The Administrative Coordinator III anticipates, initiates, and coordinates all matters for the dean, including communications, scheduling, strategic planning, outreach, and event coordination. The Administrative Coordinator III also assists the associate dean for academic affairs.

Responsibilities

  • Anticipate issues and needs of the dean.
  • Initiate and coordinate meetings, schedules, activities, and events for the dean.
  • Communicate regularly with all the members of the college’s executive and administrative staff, law faculty, support staff, and prospective and current students, as needed.
  • Communicate with key alumni and current and prospective benefactors of the College of Law and attend major law school events.
  • Serve as the dean’s liaison with the provost and chancellor of the university; deans, administrators, and faculty in other colleges and university departments across campus; and the general public.
  • Provide assistance with reporting requirements both inside and outside the College of Law.
  • Assist in managing the dean’s major projects to advance the goals and the mission of the College of Law.
  • Handle special projects for the dean related to ensuring the strategic plan and goals of the college are being advanced, including gathering information, analyzing data, conducting research, analyzing results, and providing digestible reports to the dean.
  • Provide daily administrative support to both the dean and associate dean for academic affairs, including managing both deans’ calendars, drafting letters and speeches, and maintaining minutes of regular meetings with executive staff, as well as annual performance meetings with faculty and executive staff who report directly to the dean.
  • Supervise one full-time, non-exempt staff member in the dean’s office, who is responsible for providing assistance with planning and coordinating special events, managing the building’s maglock system and card swipe access, greeting visitors, and answering and directing calls.

Qualifications

Bachelor’s degree and experience dealing with business professionals required. Experience in an academic setting, dealing with faculty, law school alumni, and university administrators preferred. Excellent oral and written communication skills; attention to detail; superior organizational skills; and the ability to establish priorities, multi-task, and mediate difficult situations and people are required. Confidentiality, passion, initiative, and the ability to solve problems and to foster a team-oriented environment with a diverse group of individuals are extremely important.

 

In furtherance of the university’s and the college’s fundamental commitment to diversity among our faculty, student body, and staff, we strongly encourage applications from people of color, persons with disabilities, women, and others whose background, experience, and viewpoints would contribute to a diverse law school environment.

To apply for this position or to learn more, view the original position opening on the UT Human Resources website.

 

For full consideration, please attach a letter of intent, a résumé, and the names and contact information of three references to your application.

All qualified applicants will receive equal consideration for employment and admissions without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Eligibility and other terms and conditions of employment benefits at The University of Tennessee are governed by laws and regulations of the State of Tennessee, and this non-discrimination statement is intended to be consistent with those laws and regulations. In accordance with the requirements of Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, The University of Tennessee affirmatively states that it does not discriminate on the basis of race, sex, or disability in its education programs and activities, and this policy extends to employment by the University. Inquiries and charges of violation of Title VI (race, color, and national origin), Title IX (sex), Section 504 (disability), ADA (disability), Age Discrimination in Employment Act (age), sexual orientation, or veteran status should be directed to the Office of Equity and Diversity (OED), 1840 Melrose Avenue, Knoxville, TN  37996-3560, telephone (865) 974-2498.  Requests for accommodation of a disability should be directed to the ADA Coordinator at the Office of Equity and Diversity.